Budget Party Planning

Tonight I presented budget party planning tips to the women's group at church.  I ended up setting up displays for 4 different types of parties.  I borrowed lots of party supplies from my family- thanks for sharing, it made my job so much easier!  Here are the photos followed by the info I shared.

Party Planning on a Budget

 

The basics

The basics to keeping a party simple and saving money include:

·       Having the party at home

·       Baking & decorating your own cake

·       Creating your own décor rather than buying store made décor

·       Using solid colored tableware versus licensed tableware.  You can have a themed birthday party without a characters face on every paper plate, cup, and napkin.  Maybe just one of these mixed with the more affordable plain colored tableware.

·       Use the internet to search for ideas and save time.

Step 1- Plan Ahead

We all know when our kids birthdays are - so it is helpful to plan ahead for their party to make your dollars stretch.  When planning ahead you can shop sales and clearance racks.  It also gives you time to come up with some out of the box ideas that will make the party a lot more fun. 

Step 2- Set a Budget

This is a very important step. Come up with a budget because every decision you make after this will be influenced by how much you have to spend. This will also help you keep it simple. I love to make things serve more than one purpose- for example using party activities as part of the décor, or using something fun in the décor that can be taken home as a party favor.

Step 3- Outline the Party

·       How many people will be invited?

·       Do you plan to serve a meal?

·       What space will accommodate the people and activities?

·       What time of day will your party take place? If you are not serving a meal, hold it between mealtimes

Step 4- Pick a theme

This isn’t as intimidating as it may sound.  It can be as simple as selecting colors to focus your party décor around.  Having a color scheme makes selecting paper goods, party decorations, and invitations easier.  Plus the whole party will look well put together.  You can also pick a style of décor. Some fun ideas for style would be rustic, vintage, graphic art, glitter, or a fun pattern like polka dots or argyle.  These are a fun way to give the party a particular feel without having to buy items with logos or licensed characters.

Choosing a theme will also direct the rest of your party planning.  It will help you choose food, activities, time of day, etc.   You can choose themes surrounding a favorite television show, movie, storybook, toy, a favorite activity, something a child loves to pretend, or even around a favorite food. 

Step 5- Plan your details

Menu

By knowing ahead of time what you would like to serve allows you time to watch food sales and keep your eye out for deals.   You can also save a lot of money by making the cake yourself.  Cupcakes are a fun and easy way to do affordable and adorable portions. 

Activities & Games

This is a fun place to get creative.  I prefer activities over games. They are more forgiving for different skill levels; take less explaining than games; keep guests busy while waiting for everyone to arrive and still allow late guests a chance to participate; you can have your party
guests create their own party favors, part of their meal, or part of the décor. 

Party Favors

It can get expensive to fill a traditional goody bag for kids parties. I like to use something in the party décor or from one of the party activities as a take home party favor.  We have used beach balls, mylar balloons, dress up jewels, boas, aprons and paper chef hats.  They seem big and substantial but usually come from the dollar store, costing just $1 per guest.

Decorations

This is an easy place to save big and really set the ambiance at the same time. Choose an area to focus your décor.  If you are having a food table or other type of display, focus the décor around it.  Popular and simple to make decorations include

·       Tissue paper pom poms

·       Paper banners or fabric buntings

·       Photo displays

·       Balloons arranged in the shape of a number or letter

·       Making colorful cake stands to display cakes and other refreshments

Invitations-

Invitations can be made in lots of clever ways- check the links below for great ideas!

Invitations should include the obvious time, place, and date, but don’t forget the extras that will help your guests know what to plan on.  If you are serving a meal, say so! If you are just serving treats, say this too.  Do you want guests to dress up for your princess party?  Or bring jackets for an outdoor activity?  If you are hosting a baby shower- kindly include the gender of the baby if you can, even if you think everyone already knows.  

Places to look for great party ideas:

http://www.birthdaypartyideas.com/

http://familyfun.go.com/parties/parties-by-theme/

http://www.coolest-kid-birthday-parties.com/

http://www.karaspartyideas.com

http://www.coolest-birthday-cakes.com

http://www.thebirthdayblog.net

http://www.bumpsmitten.com/

http://party.tipjunkie.com/

http://www.ucreateparties.com/  

Sites with ideas about simplifying parties

http://www.birthdayswithoutpressure.org/resourcesParent.html

http://simplemom.net/simple-birthday-ideas/

http://simplemom.net/how-to-have-a-simple-inexpensive-and-meaningful-birthday-party-for-your-child/    

Baby "Shower"

We held a baby shower for my sister-in-law last weekend.  I put my silhouette machine to work.  Thanks to my wonderful mother and sisters-in-law who made it happen. (And if you girls have any pictures of the whole patio, I didn't get one in all the stir! Send it over and I'll add it.)

This is the entry to the patio,

Guests signed in by leaving their advice for the Mommy-to-be.

The buffet table:

It was a little breezy- the raindrops dangled and twirled- they looked great, the photos don't really do them justice.

 
Little cloud picks in the sandwiches.

Thanks for "dropping" by!

Baby Shower Decorating Themes

Tip Junkie has done it again! Check out this link to see a long list of themes, and links to more pics and details. I am loving the Milk & Cookies theme. I love cookies, best with milk, plus all those jars with pretty labels.

Baby Shower Candy Bar Game

This is a game I have played a few times at baby showers, but the list was less complete, and a little tricky in places. This one takes the cake. Thanks for the idea, Little Birdie Secrets!

Using the ideas below, you put all these candy bars in the center of the room. A person draws the funny pregnancy/childbirth word and has to match it with the candy bar in the center of the room. They get to keep the one they guess!

Alternate game instructions: Make a worksheet with each pregnancy word. Put the candy bars on a tray or other type display so they all can be seen. Set a timer and have guests write in their guesses. This is the version I was introduced to, and I like it this way.

Conception………..Skor
Bladder problems ………..Fast break
Choosing a name …….Watchamacalit
Breast feeding ……..Milkyway
Obstetrician …….Butterfinger
Engorgement …….Mounds
Bib ………Gobstoppers
Spit up ……Goobers
Epidural ……..Lifesavers
Contractions ………Whoppers
Twins ……Twix
Triplets…….3 Musketeers
Delivery…….PayDay
1st trimester……Rocky Road
Stretch marks……Red Vines
Sitz bath…..Fun Dip
Baby’s giggle……Snickers
Hospital bill……100 Grand
Water breaking…….Starburst
How you feel in your 9th month……..Rolo
Your mental state for 9 months……Airheads
What you want to do all pregnancy long (except first 3 months)……Munch
What you fear you’ll look like during pregnancy…….Chunky
Shower your baby with these……..Kisses
Baby’s nap time…….Take 5
Episiotomy…….Doughnut

Baby Shower Cupcakes

So, while blog surfing tonight I came across the Kingsford Family blog, and she has the cutest baby shower cupcakes. I have used m&ms to decorate a few of my girls birthday cakes, so I love the translation onto cupcakes. Cute and easy!